Implementation and Logistics

OBJECTIVE 

Carry out the installation of equipment and the system in the targeted 52 health facilities after the definition of the implementation strategy.

APPROACH 

The implementation will be conducted in a phased manner starting with pilots in 2 HF, namely Romão and Habel Jafar health facilities which will provide a guide to the 50 subsequent implementations. Rapid  and Readiness Assessments are conducted prior to the installation to have  an  understanding of the needs of each  HF. The implementation will consist of the following steps:

• Roll-out planning
  • Implementation formalization
  • Readiness Assessments
  • Implementation planning: Infrastructure specifications, Security/ Disaster Plan, Key staff plans and list, installation plan
  • Software configuration
  • Procurement
• Roll-out installation and maintenance
  • Pilot
    • ToT mentoring training
    • Infrastructure installation
    • Server setup and software installation
    • Data migration and construction
  • System  Acceptance Testing
  • Roll-out
    • User and administrator training
    • Infrastructure installation
    • Server setup and software installation
    • Data migration and construction

• Implementation by Provinces:

1. Pilots in 2 US
2. Implementation in Maputo Cidade and Provincia ( 21 US)
3. Implementation in Gaza and Inhambane ( 8 US)
4. Implementation in Sofalaand Manica (11 US)
5. Implementation in Tete, Zambezia e Nampula (10 US)

• Working teams at provincial level:
  • Jembi will have appropriate structure at each province and will work closely with the MISAU and DPS teams;
  • Support from DPSs, SDSMASs and PEPFAR Clinical Partners;

POC IMPLEMENTATION PACKAGE

• Conduct in site readiness assessment: the readiness assessment will be conducted using an assessment tool developed by Jembi/UEM-Moasis in coordination with CDC. This will conducted by the provincial team lead for the POC implementation in one day to assess the preparedness of the facility to accommodate the system, define all needs beforehand and enable the installation team to prepare all necessary tools, materials, equipment for the specific installation and to identify potential gaps that may be resolved or disqualify the HF from POC implementation.
• Electric, cable, infrastructure, security, environment installation: A team of two consisting of an electrician and a handyman will prepare the necessary missing infrastructure for proper POC implementation identified through readiness assessment, some of these elements may include: cabling, wiring, locks, switches, security grids, and others. For some specific case local carpenters and other services will be contracted to speed up the process or in case of special needs.
• Hardware installation: this activity refers to the installation of all of the IT hardware necessary to use the system efficiently as described in the hardware requirements document.
• POC platform installation, training and support: The software will be installed in the HF, manuals will handed to system administrators, users and managers during training sessions. This process will take 15 days to ensure knowledge retention and system use from installation. It is important to identify champions of the system and get buy-in from HF leadership during this phase. A starting kit will be given including consumables

INFRASTRUCTURE DEPLOYMENT AND TEST 

-Power and LAN

-Server room

-Furniture and accessories

-Physical security

-Equipment (Servers, Networking,Workstations, etc…)

-Configurations

-Environment Tests

-Estimated max. 3 weeks at each HF

–Working team: MoH/DTIC,DPS IT, SDSMAS IT, Jembi Technical Team and Clinical Partner IT;

Fig 1: POC Pilot Architecture

REFERENCE DOCUMENTS 

• Timeline-Readiness-Assessment